Privacy Policy
Last updated: September 21, 2026. Learn how EVTBOOK collects, uses, and protects your information.
EVTBOOK ("we", "our", or "us") operates www.evtbook.com. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for events, or use our services. By using our platform, you agree to the practices described in this policy.
Section 01
Information We Collect
We may collect personal information that you voluntarily provide when you register for an event, create an account, contact us, or otherwise interact with our services, including:
- Full name, email address, and mobile number
- Company name, job title, and country
- Passport number and date of birth (for invitation letters / event access)
- Stand size preferences and how you heard about us
- Promo codes and registration payment status
- Account details if you sign up (name, email, authentication data)
We may also collect technical data automatically, such as IP address, browser type, device information, and pages visited, through cookies or similar technologies.
Section 02
How We Use Your Information
- Process event registrations and issue tickets / invitation letters
- Send confirmation emails, tickets, and related event communications
- Verify registration authenticity (including QR-based verification)
- Respond to inquiries and provide customer support
- Improve our website, services, and user experience
- Apply promo codes and manage registration fees
- Comply with legal obligations and protect against fraud or misuse
Section 03
Sharing of Information
We do not sell your personal information. We may share data only in these cases:
- Event organizers — as needed to manage attendance, stands, and event logistics
- Service providers — hosting, email delivery, and infrastructure partners who process data on our behalf
- Legal requirements — when required by law, regulation, or valid legal process
- Business transfers — in connection with a merger, acquisition, or sale of assets
Section 04
Data Security
We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure. You use our services at your own risk regarding transmission security.
Section 05
Cookies & Tracking
Our website may use cookies and similar technologies to maintain sessions (including authentication), remember preferences, and analyze traffic. You can control cookies through your browser settings. Disabling cookies may affect some features, such as staying logged in.
Section 06
Data Retention
We retain registration and account data for as long as needed to provide services, issue invitation documents, support verification, meet legal obligations, and resolve disputes. When data is no longer required, we will delete or anonymize it where reasonably possible.
Section 07
Your Rights
Depending on applicable law, you may have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate information
- Request deletion of your data, subject to legal or operational needs
- Object to or restrict certain processing
- Withdraw consent where processing is based on consent
To exercise these rights, contact us at info.evtbook@gmail.com.
Section 08
Third-Party Links
Our website may contain links to third-party sites or services. We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies before providing any personal information.
Section 09
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Continued use of our services after changes means you accept the revised policy.
Section 10
Contact Us
If you have questions about this Privacy Policy or how we handle your data, please contact us:
Emailinfo@evnbook.com
Websiteevtbook.com